The Allocations feature in Apprentix is the easiest way to enter total apprentice hours for a payroll period and automatically distribute them across classroom learning and on-the-job training (OJT). It’s designed to keep your program aligned with Department of Labor (DOL) requirements while reducing manual entry.
✅ Best for: Logging full-week hours by apprentice and splitting them across courses and competencies
🎥 Watch: Allocations Walkthrough
See how to allocate apprentice hours in just a few clicks.
Learn how to use the slider and split methods to track hours accurately.
How Allocations Work
Go to Manage Portal > Performance Tools > Time Tracking
Click Actions > Allocations
Select the payroll period (e.g., Oct 24–31)
For each apprentice, enter the total hours worked that week
Once hours are entered, you’ll use a slider to allocate them between classroom and OJT. The default setting is 3 hours for classroom and 37 hours for OJT, based on DOL’s recommended 2,000:144 hour ratio.
You can adjust the slider to fit actual weekly learning time.
Split Methods: Even vs. Proportional
After setting the split, choose how to distribute hours across specific courses and competencies:
Even Split
Distributes hours equally across all courses (classroom) and competencies (OJT)Proportional Split
Distributes hours based on each course or competency’s required hours in the apprenticeship program
✅ Pro tip: Use Proportional Split when you want to reflect each item’s overall weight in the apprenticeship.
See Course and Competency Progress
As you allocate time, you’ll see helpful breakdowns for each course or competency:
Required hours
Hours completed so far
Hours added with this allocation
Remaining hours after submission
This real-time visibility helps ensure balanced progress across the program.
Final Steps
Once hours are split:
Click Apply Split
Review and adjust individual hour entries if needed
Click Save All Allocations
Go to the Pending tab, review entries, and click Approve
⚠️ You’ll see alerts if hours are under- or over-allocated. All hours must be fully allocated before you can submit.
FAQs
Q: What if an apprentice didn’t work this week?
A: Enter a 0-hour entry to stay compliant and prevent missing data in reports.
Q: Can I edit allocations later?
A: Yes, before approval you can adjust entries in the Pending tab.
Q: Why is the default split 3/37?
A: It aligns with DOL’s 144 classroom / 2,000 OJT hour requirement—roughly 3 hours of classroom per 40-hour week.
Related Guides
How to Track Time for Apprentices – Overview of all time tracking methods
Time Tracking: Bulk Actions – Manually log time by course or competency
Importing Time – Upload hours from other systems
With Allocations, you’ll simplify time tracking, improve accuracy, and stay fully compliant—all in one streamlined workflow.