When a registered apprentice finishes their program, you must apply for a Certificate of Completion (Appendix B2). This is done directly in the Apprentix Manage Portal.
Important Notes
This process is only for registered apprenticeships.
The apprentice must have a valid registration number in Apprentix.
Completing an apprenticeship means they have fulfilled all the time requirements (e.g. 4000 hours for a Craft Laborer).
If the apprentice is simply done working on a project that had apprenticeship requirements and you no longer want to keep that apprentice registered, do not use this process. Instead, use the Apprentice Cancellation action.
Step-by-Step Instructions
Go to Manage Portal → Navigate to People.
Find the apprentice → Make sure their registration number is filled in.
Confirm completion → Open the apprentice’s profile.
Select completion action → Click Actions > Apprentice Completion.
Enter completion details →
Choose a future completion date
Answer all required questions
Provide any relevant details about the completion
Review & confirm → Double-check the information and complete the process.
Automatic notification → The apprentice will receive an email confirming their completion status.
Download the form → In the apprentice’s profile, open the context menu (three dots …) and select Apprentice Completion Form.
Save the document → The form downloads automatically with all pre-filled apprentice and program details.
What Happens Next
The Apprentice Completion Form (Appendix B2) serves as the official application for completion certification.
The apprentice keeps a copy for their records.
You can store the signed form in Apprentix or upload it to RAPIDS for compliance.
✅ With this process, both you and the apprentice have a verified, audit-ready record of program completion.