It helps you track classroom and on-the-job learning hours alongside payroll periods—making compliance simple, structured, and audit-ready.
How Time Tracking Works in Apprentix
Time tracking in Apprentix isn’t just about logging hours—it’s about documenting how apprentices spent their paid time learning. Here’s how it works:
Weekly Reminders
Apprentices receive reminders to log their hours regularly.Two Types of Learning Hours
Hours are tracked across:Classroom learning – e.g., theory lessons, safety meetings, training, OSHA courses
On-the-job training (OJT) – hands-on skills tied to competencies
Manager Approvals
Supervisors or admins review and approve hours to validate them for compliance.Clear Reporting
View summaries or drill down into detailed reports on apprentice progress at any time.
👉 Apprentix streamlines the process to ensure apprentice hours are always tracked, aligned with payroll, and ready for audits.
Apprentix vs. Payroll Time Tracking: What’s the Difference?
It’s important to understand what Apprentix time tracking is not.
Payroll systems
Track hours worked for compensation purposes (payroll totals).Apprentix
Tracks how those paid hours were spent on training—split between classroom and OJT learning.
✅ You still need payroll software for payment.
✅ You need Apprentix to document training for compliance.
Why This Matters for Compliance
To meet Department of Labor (DOL) requirements and qualify for Inflation Reduction Act (IRA) incentives, you must track:
At least 2,000 hours of OJT
At least 144 hours of classroom instruction
And you must show how paid hours contribute to these learning goals. Apprentix helps you do exactly that.
Next Step: Track Hours Your Way
You can track time in Apprentix using one of three methods:
Allocations – Log total hours and distribute them across learning activities
Bulk Actions – Manually enter hours by apprentice, course, or competency
Import Tool – Upload hours from another time or payroll system
Explore the full guide: How to Track Time for Apprentices
✅ With Apprentix, you get apprenticeship-specific time tracking that ensures compliance—while your payroll system handles compensation.