Overview
Previously, signing the Apprenticeship Agreement required generating the document in Apprentix, downloading it, and obtaining a wet signature. While this manual option remains available, you can now complete the entire process digitally within Apprentix, saving time and reducing back-and-forth.
Step-by-Step Instructions
1. Add a New Apprentice
Navigate to the People section in Apprentix.
Click Add Member to add a new apprentice.
Enter the apprentice’s details, such as their name and apprenticeship start date.
When prompted with the question, "Do you want to allow the apprentice to digitally sign the Apprenticeship Agreement?", select Yes to enable the digital signing workflow. Selecting No will revert to the manual process, where you generate the agreement via the three-dot menu.
Submit the apprentice’s information to initiate the onboarding process.
2. Apprentice Onboarding Process
Once the apprentice is added:
The apprentice receives an email with a link to set up their Apprentix account.
They follow these steps:
Set a Password: Click the link in the email to create a password.
Complete Profile: Log in and update their profile, including:
Name (with any corrections)
Birthday
Phone number
Address
Emergency contact
Demographic information required for the Apprenticeship Agreement
Review and Sign Agreement: After saving their profile, they are directed to a screen to view and sign the Apprenticeship Agreement.
3. Signing the Apprenticeship Agreement
The apprentice clicks to view the Apprenticeship Agreement - Form 671, which is automatically generated with all pre-filled information from the platform.
A progress bar indicates the form is being prepared.
Once generated, the apprentice can review the completed Department of Labor form, which includes all relevant details.
They digitally sign the agreement by typing in their name and clicking the Sign button.
4. Post-Signing Process
After signing, the apprentice sees a confirmation message and can continue using Apprentix.
The following parties receive an email with the fully executed agreement as an attachment:
Apprentice
Program Admins
Program Sponsor
The email includes:
Confirmation that the Apprenticeship Agreement has been signed
The apprentice’s name and occupation
The signed Form 671, including:
The apprentice’s signature and date
The sponsor representative’s signature
The employer representative’s signature
A signed copy will be automatically saved and stored in Apprentix under Documents in the tab called "Filed".
Key Benefits
Efficiency: Digital signing eliminates the need for manual signatures from the sponsor and employer, as their approval is already recorded in the platform when the apprenticeship is set up.
Convenience: The fully executed agreement is automatically emailed to all relevant parties.
Compliance: The signed agreement can be uploaded to RAPIDS or saved for your records.
Manual Option (Still Available)
If you prefer the manual process:
Add the apprentice without selecting digital signing.
Navigate to the apprentice’s profile, click the three-dot menu, and select Generate Apprenticeship Agreement.
Download the form and obtain wet signatures as needed.
For further assistance, contact our support team through the Apprentix platform.