At Apprentix, we want to be clear about how onboarding works so you can plan your start date with confidence. Our monthly cohorts ensure that every contractor gets the attention and support they need during implementation.
How Cohorts Work
Start Dates: New Fractional Sponsor clients begin on the first business day of each month.
Capacity: We onboard only 5 paying contractors per cohort. This ensures our team can dedicate the right amount of time and resources to your setup.
Timeline: Standard onboarding takes 2 weeks, starting from your cohort’s first business day. By the end of that period, apprentices are fully registered and able to begin logging hours.
Availability: Since cohorts are filled on a first come, first serve basis, you will need to inquire as to the next available cohort month that has an available spot. You can ask this during an Intro Call with Apprentix or request it from support.
Why Only 5 Customers per Month?
We limit each cohort to 5 new paying customers (contractors on Pro or Premium plans) to:
Guarantee high-quality onboarding support
Ensure apprentices are registered correctly the first time
Keep your company on track for compliance and audit readiness
Think of it as a “reserved slot.” By planning ahead and reserving a spot in an upcoming cohort, you secure your place in line for implementation.
What About Subcontractors?
If you’re on the Premium Plan, your subcontractors do not wait for a cohort.
Subcontractors are started immediately.
We treat subcontractors as expedited by default, since they usually don’t have time to wait for the next cohort.
Our team has dedicated resources to get them set up quickly under your Premium Plan.
Expedited Service Option
Need to start faster than the next cohort? Our Expedited Service allows you to:
Choose your own start date
Get apprentices registered within 3 business days
Pay a $2,000 one-time fee
This option is often used by contractors who just learned about the apprenticeship requirement or already have crews on-site and need compliance immediately.
Why Planning Ahead Matters
Cohorts often fill up 2–3 months in advance. If you wait too long to reserve your spot, you may need to:
Delay your start until the next cohort opens, or
Pay for Expedited Service to avoid compliance gaps.
Quick Recap
Cohorts start the first business day of the month
5 paying contractors per cohort (Pro or Premium)
Standard onboarding = 2 weeks
Subcontractors under Premium start immediately (dedicated expedited process)
Expedited Service ($2,000) available if you need to start sooner
✅ With this system, you get reliable timelines, predictable planning, and dedicated support — whether you’re planning ahead or need to move fast.