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Overview of the Onboarding Process
Overview of the Onboarding Process
Updated over a week ago

These are the steps you’ll take when setting up your Apprentix account to create your first apprenticeship program.


    1. Sponsor type

      1. companies choose to sponsor their own apprenticeships or can use a third party to sponsor their apprenticeship.

    2. In-house

      1. if someone else within your company will be the program sponsor, you’ll need to provide them with access to your apprenticeship.

    3. Third-party access

      1. if you are using a third party as the program sponsor, you will need to provide them with access to your apprenticeship.

    4. Sponsor complaints

      1. the program sponsor can handle complaints or you can separate the two roles and add someone else to handle complaints.

    1. Job title search - look for a close match to your job title and summary, they don’t need to be exact matches.

      1. DoL Approved - when you see this checkmark, that means this occupation is already a federally registered apprenticeship. If you choose this and it’s a good fit, then you’ll be able to get federally registered in approximately 30 days.

    2. Select specific job title - some job titles have variations based on their specific niche. Pick the one that’s closest to your job.

      1. Example: Electrician pulls up a list of 10+ types of electrician job titles.

    3. Training approach - pick the type of training approach that’s the best fit for you.

      1. Note that if you selected a DoL Approved apprenticeship and you want your apprenticeship to be federally registered, you’ll need to find the training type that’s already approved by selecting a predetermined duration (for time-based and hybrid approaches) or a competency-based approach.

    4. Finding a good fit - if you find a good fit and select it, everything becomes a lot easier because our templates will automate many of the following steps for you.

      1. Selecting a DoL Approved apprenticeship also means that once your paperwork is submitted in step 12, you’ll be eligible to receive federal, state, and local money and expertise.

      2. If you don’t find a good fit, then that’s perfectly fine--you’re creating a customized apprenticeship that can, if you want, be registered as well.

    5. Customize the job title, alternative titles, and job summary.

    6. Add credentials to establish upfront, what credentials an apprentice will earn.

    7. Include interim credentials if they will be earned along the way.

    8. Specify terms

    9. determine the duration of the apprenticeship and probationary period, and add all the minimum qualifications here.

    1. Decide when apprentices will generally take classes so that they know what’s expected of them. You can further customize each class to be taken at different times when you are creating courses.

    2. Let apprentices know whether they will be working a full-time job or if they will be taking classes at a community college in a co-op program.

    3. Clarify who will be providing the training. If you are operating a registered apprenticeship, you will need this information to enter into RAPIDS. Third-party training providers are not provided with access to Apprentix.

    4. Enter the total cost of the courses and how much of that cost the company will pay for.

    5. Clarify whether the apprentice will be paid for time spent taking classes or not.

    6. Add each course you want apprentices to take. Technical courses require time to be logged against them whereas behavioral and technology skills require evaluations.

    7. A minimum of 144 classroom hours per 2,000 work hours is required.

    1. If you select one of over 50,000 job titles on our platform, you will see a list of job functions and competencies automatically populate.

    2. For custom apprenticeships, enter a job function, which is the high-level process, and then the competencies within it (the skills required).

    3. Determine how many hours are required for each competency by editing at the competency level.

    4. You must enter at least 2,000 hours of time required and this will vary based on the duration of the apprenticeship you selected.

    1. Starting wage

      1. this is the wage you will pay when an apprentice starts their program.

    2. Wage increases

      1. you can determine when an apprentice’s wage will increase based on how your company receives more productivity and value.

    3. Wage increases can be made on time logged, course completions, competency achieved, interim credentials earned, or anything else you determine.

    4. Completion wage

      1. this is the wage that an apprentice will earn after completing their apprenticeship. It is not a sum of their starting wage plus wage increases.

    1. Do you already run a registered apprenticeship program? If you do, let us know a few details like the program number, ONet code, and the date it was approved.

    2. If you’d like to register your apprenticeship program, just let us know here and we’ll fill out the forms you need.

    3. If you want to run a custom apprenticeship program and keep it internal, that’s totally fine too!


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