This article outlines the steps for updating RAPIDS with the status of apprentices to "cancelled" and "complete" which is required every 45 days. If there were no changes to be made, you do need need to update RAPIDS.
Requirements:
Employer, Occupation, Training Provider, and Wage Schedule IDs: These IDs are obtained after registering for your apprenticeship program and receiving RAPIDS access from your state apprenticeship agency.
Obtaining Required IDs:
Login to your RAPIDS account select a program.
Important Note: If you have multiple programs, you'll need to create a new apprenticeship within Apprentix for each program as each apprenticeship within Apprentix can only be tied to one RAPIDS program.
Generate the RAPIDS Apprentice Template: Navigate to the Apprentice tab (or Related Actions) and click Apprentice Excel Upload.
Then, select Generate RAPIDS Apprentice Template.
Important Note: It's crucial to generate a new template each time you add or modify Employers, Occupations, Training Providers, or Wage Schedules in Apprentix. This ensures the template reflects your latest program information and uses the correct IDs.
Each Sponsor has to get their own Template. Each template for each program has different IDs in those tabs for each item (Employer, Occupation, Training Provider, Wage Schedule).
Download the Template: Click Download Template to save the file to your computer.
Open the template and find the ID numbers that you will need to enter into Apprentix.
Add the ID numbers to Apprentix:
Navigate to Company > Compliance.
Enter your Required IDs in the designated fields here:
Run the Report in Apprentix:
Once you have the IDs, proceed to Apprentix, navigate to Manage Portal > Reports, and run the RAPIDS report.
Upload the Report to RAPIDS:
In RAPIDS, navigate to Related Actions > Upload.
Select the report generated from Apprentix and upload it (refer to the image below).
